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Employee Support
Cycle to Work Scheme
Want to help empower your people to be fit, focused, and more resilient?
Featuring the largest range of cycles in the UK, our Cycle to Work Scheme provides a healthy alternative to costly rush hour journeys. Through our Cycle to Work salary sacrifice benefit, your staff can save up to 42%* on the latest bikes, high-vis clothing, and safety accessories for their commute
How Does the Cycle to Work Scheme Work?
The Cycle to Work programme is an employee benefit that’s easily accessible through our platform, enabling your people to spread the cost on bicycles and equipment through reductions to their salary. Instead of buying a new bike outright, the programme offers employees access to Cycle to Work savings while encouraging more of your people to choose a healthier, greener commuting option
Cycling and Sustainability
With 20% of new UK workers turning down jobs based on poor ESG policies1, a Cycle to Work scheme is a powerful step to promote sustainable cycling and support green initiatives:
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Help reduce carbon emissions caused by commuting
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Support sustainable practices
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Contribute to your company's reputation and appeal
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Work toward your corporate social responsibility goals
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Offer leadership in environmental responsibility
Rental and Ownership
As your employees pay off their bike purchases, they will technically be renting their bike through your company's Cycle to Work scheme. However, you can also empower your employees to buy their bikes from you after the hire period
This is a great option for employees who want to maintain a more sustainable commute after their rental period is through
Cycle to Work Scheme Benefits For Business
The Cycle to Work benefit can help your organisation to:
- Reduce your carbon footprint
- Provide an inclusive range of cycle solutions, including e-bikes, adapted bikes and cargo bikes
- Generate cost savings through reduced absenteeism
- Offer a whole-health approach to employee wellbeing
- Strengthen retention and recruitment
- Create a happier, healthier, more productive workforce
An inclusive benefit that makes bike commutes more accessible
Over 1,300+ participating independent retailers
Address the mental, financial, and physical wellbeing of your workforce
Designed to support your environmental initiatives
Benefits Of The Cycle to Work Scheme For Your People
A company Cycle to Work scheme can help your team to:
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Save up to 42%* on bikes and safety equipment
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Stay physically fit and mentally healthy
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Avoid expensive petrol, parking, and public transport costs
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Support the local economy at participating independent bike shops
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Spread the cost of purchases with manageable salary reductions
- Access to a range of bikes and equipment both online and at participating local bike shops
"Fantastic service. Ordered an electric bike through the cycle to work scheme - all sorted within 48 hours - could not have asked for more. Brilliant communication, very quick response to my emails."
Cycle to Work User, August 2023
"Asked for clarification of my cycle to work contract as my knowledge of tax relief is not great. Got a super quick response, put my mind at ease and reassured me I have a cracking deal. Many thanks"
Cycle to Work User, November 2023
"Vivup have the best customer service and I am so glad I went through them for my cycle to work scheme. Great customer service and fabulous communication."
Cycle to Work User, June 2023
Our Partner Cycle to Work Scheme Retailers
We partner with a huge range of independent shops alongside national retailers like Decathlon. As part of the Cycle to Work Alliance, we’ve joined forces with providers Cyclescheme, Evans, and Cycle Solutions to champion the benefits of regular biking and offer cost-effective access to millions of employees across the UK
Lifestyle Protection
If an employee leaves your organisation before completing their Cycle to Work payments, Lifestyle Protection is here to help
For a small percentage of any order value, Vivup will reimburse the employer for the difference between what can be reclaimed from the final salary of any employee that leaves and the outstanding payment amount
Salary Sacrifice Cycle to Work Scheme - Frequently Asked Questions
Is the Cycle to Work scheme a benefit in kind?
A benefit in kind is a non-cash compensation provided to employees in addition to or instead of salary. Since the Cycle to Work salary sacrifice arrangement gives bicycles and safety equipment to employees as a tax-free benefit, it is considered to be a benefit in kind.
For specific questions in relation to tax, NICs and how to report this, independent tax and/or legal advice should be sought
Is Cycle to Work a taxable benefit?
As long as bikes are available to all employees and mainly used for work commutes, hiring bikes out to your team as part of the Cycle to Work scheme usually does not count as an expense or benefit. This means that you don’t normally have to report these bike purchases to HM Revenue & Customs. However, Vivup is not able to provide tax advice and would recommend organisations to seek their own advice.
Do employees own the bike at the end of the Cycle to Work scheme?
At the end of their Cycle to Work hire period your employees can either opt to take ownership of their bike or to sell it back for a refund of their deposit
What happens if my employee’s Cycle to Work scheme bike gets stolen?
As it is ultimately the responsibility of the employee to care for their bike, they will still be liable to pay for the bike, even if their bike is lost, damaged, or stolen
Does the Cycle to Work scheme cover repairs?
The Cycle to Work scheme covers the cost of bicycles and equipment, but does not cover the expenses of repairs and maintenance. After buying their bike through Cycle to Work, your employees will be liable to fund the upkeep and servicing of their bike and equipment
Can my employee pay off their Cycle to Work scheme early?
Yes, it is possible to pay off the Cycle to Work scheme early. This is typically done via a one-off payment to HMRC
What if an employee leaves their company during the hire period?
If an individual leaves their organisation for any reason while still making payments through a Cycle to Work salary sacrifice, they will be required to pay the remaining balance through their final paycheck if they would like to keep their bike. This can cause concern for employers, as there is a risk that the employee's final paycheck won't cover the remaining balance. In this scenario, the employer would have to pay the difference
However, we offer Lifestyle Protection to help in these scenarios. Lifestyle Protection is similar to an insurance policy against this risk. For a small percentage of each order, we'll reimburse the employer for any end-of-hire charges they would typically have to pay for
Can I sell my Cycle to Work bike?
While you cannot sell your Cycle to Work bike during the hire and payment period, once you have completed your payments, and if ownership of your bike has been fully transferred to you, you will be able to sell your bike
Start improving your employee wellbeing today
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